Proposed TIF guidelines for Vandalia

BIDS
• Minimum of 2 bids for all aspects of project. If hiring a General Contractor to oversee entire project, then only need 2 bids from General’s only.
• No work applied for shall be started before council makes final vote on ordinance. 
• It is also requested that detailed plans & bids be provided – which show the breakdown of the costs for materials and labor, rather than a single amount on a page. Furthermore, square footage must be provided for certain aspects, such as guttering, flooring, roofing and size of facility. (Amendment – Written reports from the city’s building official are required before and after the project>
APPLICATIONS
• Will be reviewed by TIF Administrator to ensure all information is provided. Application is also reviewed by Building Official to ensure permits that may be required and/or variances. This process could take up to 45 days. Will also include a site visit by TIF Administrator and Building Official prior to bringing to city council.
• Pictures:  It will be required of the applicant to provide pictures as the time of application so there is visual evidence as to work being done. Furthermore, pictures will be taken at the time of the completion of the project as well. These will need to be provided at the time all receipts are turned in to the city for reimbursement.
• Proof of Insurance on the building/property is required at the time of application.
• Council will hold a work session for applicant to present app to council. Council will then direct TIF Administrator as to amount for the ordinance to be voted on at the next held council meeting.
• No building/property owner shall be reimbursed for any labor performed on their own building. Furthermore, building/property owner cannot seek reimbursement for receipts from a business they have a financial part of.
REIMBURSEMENT
• No TIF money is fronted for the project. Applicant is required to pay for the entire project, then once completed submit all receipts to the city for review and reimbursement. This review process could take up to 45 days. Reimbursements are done at council meetings (held on first and third Monday of each month)
• It is preferred (amended to be required) that all receipts/invoices be accompanied by a cancelled check showing proof of payment and that the check has in fact cleared your bank. This is a process the State uses when municipalities seek reimbursement for construction work. We are simply ensuring that payment has in fact been made and that no receipts can be falsified.

OTHER:
• TIF is available to all commercial and industrial property owners who have property located within an established TIF district. TIF has been used for residential demolitions only, if as above, the said property is located within the TIF district. Those within the district are the only ones who pay in to the TIF.
• Only one application per address from either the property owner or person leasing/renting the property (applications from renters/leases only accepted if have written permission for the work from owner) will be accepted.
• Applications from Non-Profits will only be accepted if they can provide proof that they in fact paid property taxes on the property seeking assistance on. (Amended to state that other taxing entities are the only non-profits that can seek TIF assistance).
• Annual follow-up on job creation and ownership will be done by TIF administrator.

City has the right to request additional information not mentioned above at any time and at their discretion.